Va Employee Manual

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CORRECTED COPY T-1 Department of Veterans Affairs VHA HANDBOOK 1004.08 Veterans Health Administration Transmittal Sheet Washington, DC 20420 October 2, 2012.

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Policies, Handbooks, Directives and Other Resources

Affiliation Agreements VHA Forms & Publications VA Forms VA Publications

  • Directives
  • Handbooks
  • Affiliation Agreements
  • DoD Agreements
  • Sole Source Contracting
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Va Employee Policy Manual

DirectivesNumberIssue Date
Appropriate and Effective Use of Mandatory Training2011-04512/23/2011
Revised Billing Guidance for Services Provided by Supervising Practitioners and Residents2011-0062/9/2011
Acknowledgement Agreements When Disclosure of Protected Heath Information is Made to Affiliated Educational Institutions2010-04610/1/2010
Quality of Medical Services Performed Within VA Facilities by Academic Affiliates Under Contract2009-0408/31/2009
Office of Academic Affiliations1400
Compliance & Business Integrity10307/31/2006
Educational Affiliation AgreementsAttachments2004-06611/18/2004
Clinical Trainee Registration - Being Rescinded2003-0326/17/2003
Insurance Benefits: Associated Health Interns, Residents, and Fellows Appointments2002-06410/16/2002
Policy in Association of Veterans' Hospitals With Medical Schools21946
HandbooksNumberIssue Date
Business Associate Agreements1605.0502/27/2013
VHA Resident Supervision1400.0112/9/2012
Health Care Resources Contracting1400.1011/19/2012
Compensation of Noncareer Residents5007-419/20/2011
VHA Foreign Travel1400.061/14/2010
VA Employee Learning & Professional Development5015/16/25/2010
VA Nonprofit Research and Education Corporations1200.1712/8/2010
VHA Supervision of Associated Health Trainees1400.049/02/2008
VHA Disbursement Agreements Procedures1400.059/18/2008
VA National Rules of Behavior6500 App. G9/18/2007
VHA Affiliations Partnership Councils1400.39/24/2002
Affiliation AgreementsNumberIssue Date
All Educational Affiliation Agreements
Agreements for: Affiliation Partnership Councils, Medical Education, Dental Education, Associated Health Education, Department of Defense
2004-06611/18/2004

Va Employment

DoD Agreements


Use of VA Facility to Maintain Clinical or Administrative Skills VA-DoD Affiliation Agreement - VA Trainees going to Armed Service Medical Treatment Facility VA-DoD Affiliation Agreement - Armed Service Trainee going to VA VA-USUHS Affiliation Agreement, USUHS Trainees going to VA Facility VA-AFIT Affiliation Agreement, U.S. Air Force Institute of Technology(AFIT) Trainees going to VA Facility For all VA & DoD Healthcare Resources Sharing Agreements (including all maintenance of clinical skills and competencies under VA supervision) and for all DoD (Army, Air Force & Navy) Active Duty, Reserve, State Army National and Air Guard personnel who wish to train/practice in VHA facilities please contact Rochelle Clark at Rochelle.Clark@va.gov, or (202) 461-4143.
Sole-Source Contracting
Sole-Source Contracting
Teleconference Invitation on Sole Source Contracting with Academic Affiliates
Boston VHA Academic Affiliate Contracting Forum Report
St. Louis VHA Academic Affiliate Contracting Forum Report
Seattle VHA Academic Affiliate Contracting Forum Report
Other Federal Resources
Code of Federal Regulations - CFR:
Code of Federal Regulations website by
the National Archives and Records Administration
Code of Federal Regulations
United States Code - USC:
United States Code web site by the
Government Printing Office
U.S. Code
USC: Title 38, Part V, Chapter 73, Subchapter 1, 7302: OrganizationU.S. Code
USC: Title 38, Part V, Chapter 74, Subchapter 1,
7405: Appointments
7406: Residencies and Internships
U.S. Code
Public Laws - PL:
Library of Congress: Thomas -
Legislative Information on the Internet
Public Law

The Department of Education's Office of Civil Rights (OCR) maintains a list of Tribal Colleges and Universities (TCUs), and Historically Black Colleges and Universities (HBCUs) and an approximate list of Hispanic Serving Institutions (HSIs). The HSI list is based on the most recent Integrated Post secondary Education Data System (IPEDS) enrollment data reported by the institutions to the National Center for Education Statistics (NCES).

Public Law
107-222

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Va Employee Handbook 2013

(151 publications)
Employee
Handbooks NumberHandbooks TitleIssue DateRecertification Date
1004.03Life-Sustaining Treatment Decisions: Eliciting, Document & Honoring Patient's Values, Goals & Preferences , 10E1E - National Center for Ethics in Healthcare 01/11/2017 01/31/2022
1140.08(1)Geriatric Research, Education, and Clinical Centers (GRECCs) , 10NC4 - Geriatrics and Extended Care Operations 06/24/2016 06/30/2021
1108.09(2)Pharmacy Education and Training , 10P4P - Pharmacy Benefits Management Service 06/24/2016 06/30/2021
1108.05Outpatient Pharmacy Services , 10P4P - Pharmacy Benefits Management Service 06/16/2016 06/30/2021
1042.01Criteria and Standards for VA Dialysis Programs , 10P11 - Specialty Care Services 05/23/2016 05/31/2021
1907.07Management of Health Records File Room and Scanning , 10P2C - Health Information Governance 05/12/2016 05/31/2021
1200.17Department of Veterans Affairs (VA) NonProfit Research and Education Corporations Authorized by Title 38 U.S.C. Sections 7361 Through 7366 , 10P9 - Research and Development 04/27/2016 04/30/2021
1153.01Use of Centers for Medicare and Medicaid Services (CMS) and Unites States Renal Data System (USRDS) Data in the Veterans Health Administration (VHA) , 10P1 - Assistant Deputy Under Secretary for Health for Policy and Planning 04/15/2016 04/30/2021
1400.11Extended Educational Leave , 10A2D - Academic Affiliations 04/01/2016 04/30/2021
1601F.05Hospital Care and Medical Services in Foreign Countries , 10D - Office of Community Care 04/01/2016 04/30/2021
1400.07Education of Advanced Fellows , 10A2D - Academic Affiliations 02/26/2016 02/28/2021
1400.08Education of Associated Health Professions , 10A2D - Academic Affiliations 02/26/2016 02/28/2021
1174.01Blind Rehabilitation OutPatient Specialist Program Procedures , 10P4R - Rehabilitation Service 02/19/2016 02/28/2021
1601A.04Benefits Overview , 10D - Office of Community Care 02/16/2016 02/28/2021
1400.03Veterans Health Administration Educational Relationships , 10A2D - Academic Affiliations 02/16/2016 02/28/2021
1106.01Pathology and Laboratory Medicine Service (PALMS) Procedures , 10P11 - Specialty Care Services 01/29/2016 01/31/2021
1163.06Intensive Community Mental Health Recovery Services , 10NC5 - Mental Health Operations 01/07/2016 01/31/2021
7701.02Fire Department Services at VA Medical Centers and Domiciliaries , 10NA8 - Office of Occupational Safety, Health and GEMS Programs 12/29/2015 12/31/2020
1601A.06Applications and Copayments for Extended Care Services , 10D - Office of Community Care 11/10/2015 11/30/2020
1025.02Child Care Services on Veterans Health Administration (VHA) Property , 10A2A - Workforce Management and Consulting 11/04/2015 11/30/2020
1660.03Conflict of Interest for the Aspects of Contracting for Sharing of Health-Care Resources (HCR) , 10NA2 - Procurement and Logistics 11/04/2015 11/30/2020
1601D.05Civilian Health and Medical Program of the Department of Veterans Affairs (CHAMPVA) , 10D - Office of Community Care 11/02/2015 11/30/2020
1605.04Notice of Privacy Practices , 10P2C1 - Information Access & Privacy 10/07/2015 10/31/2020
1200.03Centralized Positions of Research Scientists GS-14 & Above , 10P9 - Research and Development 09/30/2015 09/30/2020
1601A.03Enrollment Determinations , 10D - Office of Community Care 09/25/2015 09/30/2020
1120.04Veterans Health Education and Information Program Requirements , 10P4N - National Center for Health Promotion & Disease Prevention 09/24/2015 09/30/2020
1400.05Disbursement Agreement Procedures for Physician and Dentist Residents , 10A2D - Academic Affiliations 08/14/2015 08/31/2020
1660.04(1)VA-DoD Health Care Resources Sharing Agreements , 10P5 - Interagency Health Affairs 07/29/2015 07/31/2020
1120.05Coordination and Development of Clinical Preventive Services Guidance , 10P4 - Office of Patient Care Services 07/29/2015 07/31/2020
1108.11(1)Clinical Pharmacy Services , 10P4P - Pharmacy Benefits Management Service 07/01/2015 07/31/2020
1140.07Geriatric Patient-Aligned Care Team (Geri-PACT) , 10NC4 - Geriatrics and Extended Care Operations 06/17/2015 06/30/2020
1058.01Research Compliance Reporting Requirements , 10R - Office of Research Oversight 06/17/2015 06/30/2020
1173.15Clothing Allowance , 10P4R - Rehabilitation Service 05/14/2015 05/31/2020
1660.06(1)VA-TRICARE Network Agreements , 10P5 - Interagency Health Affairs 05/12/2015 05/31/2020
1065.01Productivity and Staffing Guidance for Specialty Provider Group Practice , 10P4 - Office of Patient Care Services 05/04/2015 05/31/2020
1101.11(3)Coordinated Care for Traveling Veterans , 10P4 - Office of Patient Care Services 04/22/2015 04/30/2020
1750.01VHA Product Departments and Clinical Production Units , 10A3D - Decision Support Office 04/01/2015 04/30/2020
1400.04Supervision of Associated Health Trainees , 10A2D - Academic Affiliations 03/19/2015 03/31/2020
1907.01Health Information Management and Health Records , 10P2C - Health Information Governance 03/19/2015 03/31/2020
1101.03Organ, Tissue, and Eye Donation Process , 10NC2 - National Surgery Office 01/02/2015 01/31/2020
1170.04Rehabilitation Continuum of Care , 10P4R - Rehabilitation Service 12/30/2014 12/31/2019
1907.02My HealtheVet Identity Verification , 10P2C - Health Information Governance 12/30/2014 12/31/2019
1004.05iMedConsent , 10P6 - National Center for Ethics in Healthcare 12/10/2014 12/31/2019
1004.07Financial Relationships Between VHA Health Care Professionals and Industry , 10P6 - National Center for Ethics in Healthcare 11/24/2014 11/30/2019
1058.03Assurance of Protection for Human Subjects in Research , 10R - Office of Research Oversight 11/21/2014 11/30/2019
1620.02Volunteer Transportation Network (VTN) , 10B2A - Voluntary Service Office 09/09/2014 09/30/2019
1200.04Office of Research and Development Research Career Development Program , 10P9 - Research and Development 07/22/2014 07/31/2019
1605.05Business Associate Agreements , 10P2C - Health Information Governance 07/22/2014 07/31/2019
1202.05William S. Middleton Award Procedural Handbook , 10P9 - Research and Development 07/17/2014 07/31/2019
1101.07Amyotrophic Lateral Sclerosis (ALS) System of Care Procedures , 10P11 - Specialty Care Services 07/07/2014 07/31/2019
0320.04Department of Veterans Affairs and Department of Defense Contingency Plan , 10NA1 - Emergency Management 05/13/2014 05/31/2019
1162.09Health Care for Homeless Veterans , 10NC1 - Homeless Veterans Program 05/08/2014 05/31/2019
1170.03Physical Medicine and Rehabilitation Service (PM&RS) Procedures , 10P4R - Rehabilitation Service 05/02/2014 05/31/2019
1109.08Nutrition Care Process Handbook , 10P11 - Specialty Care Services 02/26/2014 02/28/2019
1140.01Community Residential Care Program , 10NC4 - Geriatrics and Extended Care Operations 02/10/2014 02/28/2019
1058.02Research Misconduct , 10R - Office of Research Oversight 02/07/2014 02/28/2019
1101.10(1)Patient Aligned Care Team (PACT) Handbook , 10NC3 - Primary Care Operations 02/05/2014 02/28/2019
1110.02Social Work Professional Practice , 10P4C - Care Management and Social Work Service 01/15/2014 01/31/2019
1006.02VHA Site Classifications & Definitions , 10E - Office of Organizational Excellence 12/30/2013 12/31/2018
1004.02Advance Care Planning and Management of Advance Directives , 10P6 - National Center for Ethics in Healthcare 12/24/2013 12/31/2018
1109.05Nutrition Therapy , 10P11 - Specialty Care Services 12/19/2013 12/31/2018
1080.01Data Use Agreements , 10P2C - Health Information Governance 11/20/2013 11/30/2018
1102.07Organ Donation After Circulatory Death (DCD) , 10NC2 - National Surgery Office 11/15/2013 11/30/2018
1109.04Food Services Management Program , 10P11 - Specialty Care Services 10/11/2013 10/31/2018
1160.06Inpatient Mental Health Services , 10NC5 - Mental Health Operations 09/16/2013 09/28/2018
1174.02Blind Rehabilitation Service National Program Consultant Procedures , 10P4RB - Blind Services 09/06/2013 09/30/2018
1109.03Nutrition & Food Services Safety , 10P11 - Specialty Care Services 07/15/2013 07/31/2018
1162.01(1)Grant and Per Diem (GPD) Program , 10NC1 - Homeless Veterans Program 06/12/2013 06/30/2018
1110.04Case Management Standards of Practice , 10P4C - Care Management and Social Work Service 05/20/2013 05/31/2018
1058.04Debarments and Suspensions Based on Research Impropriety in VA Research , 10R - Office of Research Oversight 04/15/2013 04/30/2018
1130.01Veterans Health Administration Dental Program , 10NC7 - Dental Services 02/11/2013 02/28/2018
1907.06Management of Release of Information , 10P2C - Health Information Governance 01/18/2013 01/31/2018
1142.03Requirements for Use of the Resident Assessment Instrument (RAI) Minimum Data Set (MDS) , 10NC4 - Geriatrics and Extended Care Operations 01/04/2013 01/31/2018
1400.01Resident Supervision , 10A2D - Academic Affiliations 12/19/2012 12/31/2017
1620.03Department of Veterans Affairs Voluntary Service Recognition for State Veterans Home Volunteers , 10B2A - Voluntary Service Office 11/29/2012 11/30/2017
1400.10Health Care Resources Contracting: Educational Costs of Physician and Dentist Resident Training Pursuant to Title 38 United States Code 8153 , 10A2D - Academic Affiliations 11/16/2012 11/30/2017
1002.02Minor Construction Program , 10NA5 - Capital Asset Management 11/08/2012 11/30/2017
1100.19Credentialing and Privileging , 10E2 - ADUSH for Quality, Safety & Value (QSV) 10/15/2012 10/31/2017
1160.05Local Implementation of Evidence-Based Psychotherapies for Mental and Behavioral Health Conditions , 10NC5 - Mental Health Operations 10/05/2012 10/31/2017
1330.03Maternity Health Care and Coordination , 10P4W - Women's Health 10/05/2012 10/31/2017
1142.02Admission Criteria, Service Codes, and Discharge Criteria for Department of Veterans Affairs Community Living Centers , 10NC4 - Geriatrics and Extended Care Operations 09/02/2012 09/30/2017
1021.01Education Debt Reduction Program Procedures , 10A2 - ADUSH for Workforce Services 05/31/2012 05/31/2017
1160.04VHA Programs for Veterans with Substance Use Disorder (SUD) , 10NC5 - Mental Health Operations 03/07/2012 03/31/2017
1108.04Investigational Drugs and Supplies , 10P4P - Pharmacy Benefits Management Service 02/29/2012 02/28/2017
1000.02VHA Fugitive Felon Program , 10NF - Member Services 02/23/2012 02/28/2017
1109.02Clinical Nutrition Management , 10P11 - Specialty Care Services 02/14/2012 02/28/2017
1200.07Use of Animals in Research , 12 - Research and Development Service 11/23/2011 11/30/2016
1030.06Compliance Business Integrity (CBI) Auditing and Monitoring Standards , 10B3 - Office of Compliance and Business Integrity 08/26/2011 08/31/2016
1030.05VHA Compliance and Business Integrity Screening Procedures of Government Sanctions Lists (GSL) for Individual and Entity Exclusions , 10E1A - Office of Compliance and Business Integrity 07/14/2011 07/31/2016
1163.01Psychosocial Rehabilitation and Recovery Services , 10NC5 - Mental Health Operations 07/01/2011 07/31/2016
1163.02Therapeutic and Supported Employment Services Programs , 10NC5 - Mental Health Operations 07/01/2011 07/31/2016
1163.03Psychosocial Rehabilitation and Recovery Centers (PRRC) , 10NC5 - Mental Health Operations 07/01/2011 07/31/2016
1163.04Psychosocial Rehabilitation Family Services , 10NC5 - Mental Health Operations 07/01/2011 07/31/2016
1163.05Psychosocial Rehabilitation and Recovery Services Peer Support , 10NC5 - Mental Health Operations 07/01/2011 07/31/2016
1174.05Outpatient Blind and Vision Rehabilitation Clinic Procedures , 11 - Office of Patient Care Services 07/01/2011 07/31/2016
1170.02(1)VHA Audiology and Speech-Language Pathology Services , 10P4R - Prosthetics & Rehabilitation Service 03/14/2011 03/31/2016
1121.01VHA Eye Care , 10P11 - Specialty Care Services 03/10/2011 03/31/2016
1050.01VHA National Patient Safety Improvement Handbook , 10X - National Center for Patient Safety 03/04/2011 03/31/2016
0320.05Medical Emergency Radiological Response Team (MERRT) , 10NA1 - Emergency Management 03/03/2011 03/31/2016
5005.01Requests to Petition the United States Department of State for a Waiver of the 2-Year Home Residency Requirement on Behalf of an Exchange Visitor and Subsequent Employment Requirements , 10A2A - Workforce Management and Consulting 02/28/2011 02/29/2016
1400.06Foreign Travel , 10A2D - Academic Affiliations 02/16/2011 02/29/2016
1176.01Spinal Cord Injury and Disorders (SCI/D) System of Care , 10NC9 - Office of Spinal Cord Injury and Disability Operations 02/08/2011 02/29/2016
1162.02Mental Health Residential Rehabilitation Treatment Program (MH RRTP) , 10NC5 - Mental Health Operations 12/22/2010 12/31/2015
1000.01Inpatient Bed Change Program and Procedures , 10N - Deputy Under Secretary for Health for Operations and Management 12/22/2010 12/31/2015
1108.01Controlled Substances (Pharmacy Stock) , 10P4P - Pharmacy Benefits Management Service 11/16/2010 11/30/2015
1030.02Compliance and Business Integrity (CBI) Program Standards , 10E1A - Office of Compliance and Business Integrity 11/08/2010 11/30/2015
1500.01Readjustment Counseling Service (RCS) Vet Center Program , 10P8 - Readjustment Counseling Service (RCS) Vet Center Program 09/08/2010 09/30/2015
1601B.05Beneficiary Travel , 10NF - Member Services 07/21/2010 07/31/2015
1020Employee Incentive Scholarship Program (EISP) Procedures , 10A2 - ADUSH for Workforce Services 05/14/2010 05/31/2015
1109.07Nutrition and Food Services (NFS) Human Resource Management , 10P11 - Specialty Care Services 04/21/2010 04/30/2015
1008.01Veterans Canteen Service Procedures , 10NA6 - Veterans Canteen Service 04/20/2010 04/30/2015
1620.01Voluntary Service Procedures , 10C2 - Voluntary Service Program 02/12/2010 02/28/2015
1100.17National Practitioner Data Bank (NPDB) Reports , 10A4B2A - Office of Quality Services 12/28/2009 12/31/2014
1174.04Blind Rehabilitation Center Program Procedures , 10P4R - Rehabilitation Service 12/02/2009 12/31/2014
1174.03Visual Impairment Services Team Program Procedures , 10P4R - Rehabilitation Service 11/05/2009 11/30/2014
1601A.01Intake Registration , 10NF - Member Services 11/05/2009 11/28/2014
1141.03Adult Day Health Care , 10NC4 - Geriatrics and Extended Care Operations 09/29/2009 09/30/2014
1004.01(2)Informed Consent for Clinical Treatments and Procedures , 10E1E - National Center for Ethics in Health Care 08/14/2009 08/31/2014
1109.06Nutrition and Food Services (NFS) Administrative Resource Management , 10P11 - Specialty Care Services 07/09/2009 07/31/2014
1030.04VHA Compliance and Business Integrity (CBI Helpline, Compliance Inquiry Reporting and Tracking System (CIRTS) and Conducting a Compliance Inquiry (CI) , 10A4A1 - Office of Compliance and Business Integrity 06/09/2009 06/30/2014
1605.03Privacy Compliance Assurance Program and Privacy Compliance Monitoring , 10P2C - Health Information Governance 04/13/2009 04/30/2014
1200.12Use of Data and Data Repositories in VHA Research , 10P9 - Research and Development 03/09/2009 03/31/2014
1160.02Clozapine Patient Management Protocol (CPMP) , 10NC5 - Mental Health Operations 12/23/2008 12/31/2013
1140.02Respite Care , 10NC4 - Geriatrics and Extended Care Operations 11/10/2008 11/30/2013
1173.05Aids for the Blind and Visually Impaired , 10P4R - Rehabilitation Service 10/27/2008 10/31/2013
1160.01Uniform Mental Health Services in VA Medical Centers and Clinics , 10NC5 - Mental Health Operations 09/11/2008 09/30/2013
1142.01Criteria and Standards for VA Community Living Centers (CLC) , 10NC4 - Geriatrics and Extended Care Operations 08/13/2008 08/31/2013
0320.03Disaster Emergency Medical Personnel System (DEMPS) Program and Database , 10NA1 - Emergency Management 03/26/2008 03/31/2013
1173.10Orthotic Devices and Repairs , 10P4R - Rehabilitation Service 01/29/2008 01/31/2013
1173.11Ocular Prostheses and Facial Restorations , 10P4R - Rehabilitation Service 01/22/2008 01/31/2013
1173.06Wheelchairs and Special Mobility Aids , 10P4R - Rehabilitation Service 01/15/2008 01/31/2013
1173.08Medical Equipment and Supplies , 10P4R - Rehabilitation Service 06/15/2007 06/30/2012
1176.02Spinal Cord Injury and Disorders (SCI&D) Extended Care Services , 10NC9 - Office of Spinal Cord Injury and Disability Operations 06/13/2007 06/30/2012
1123Anesthesia Service , 10P11 - Specialty Care Services 03/07/2007 03/31/2012
1030.01Compliance And Business Integrity (CBI) Program Administration , 10A4A1 - Office of Compliance and Business Integrity 07/31/2006 07/31/2011
1140.6Purchased Home Health Care Services Procedures , 10NC4 - Geriatrics and Extended Care Operations 07/21/2006 07/31/2011
1100.18Reporting and Responding to State Licensing Boards , 10A4B2A - Office of Quality Services 12/22/2005 12/31/2010
1173.12Prescription Optics and Low-Vision Devices , 10P4R - Rehabilitation Service 05/31/2005 06/30/2010
1140.5Community Hospice Care: Referral and Purchase Procedures , 10NC4 - Geriatrics and Extended Care Operations 03/01/2005 03/31/2010
1173.9Footwear and Foot Orthoses , 10P4R - Rehabilitation Service 10/06/2004 10/31/2009
1173.3Amputee Clinic Teams And Artificial Limbs , 10P4R - Rehabilitation Service 06/04/2004 06/30/2009
1143.2VHA Community Nursing Home Oversight Procedures , 10NC4 - Geriatrics and Extended Care Operations 06/04/2004 07/19/2017
1003.2Service Recovery In The Veterans Health Administration , 10H - Office of Patient Advocacy 02/04/2004 02/27/2009
1003.3Responding to Electronic Inquiries From the VA Internet Homepage , 10H - Office of Patient Advocacy 10/15/2003 10/31/2008
1003.1Key Elements of VHA's Veterans Customer Service Program , 10H - Office of Patient Advocacy 08/06/2003 08/31/2008
1173.2Furnishing Prosthetic Appliances And Services , 10P4R - Rehabilitation Service 11/03/2000 05/31/2005
1173.1Eligibility , 10P4R - Rehabilitation Service 11/02/2000 07/31/2005
1173.13Home Respiratory Care Program , 10P4R - Rehabilitation Service 11/01/2000 07/31/2005
1173.4Automobile Adaptive Equipment Program , 10P4R - Rehabilitation Service 10/30/2000 07/31/2005
1173.7Audiology And Speech Devices , 10P4R - Rehabilitation Service 10/30/2000 07/31/2005
1660.2Joint Acquisition of Medical Equipment , 10NA2 - Procurement and Logistics 08/01/1997 08/30/2012
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